Step 1. Getting a Quote
To create a new Booking on Kontainers is simple. Select 'New booking' from the navigation menu
and complete the Quote form.
To get a Quote you will be asked to enter:
1. A Trip,
2. A date from the date picker and,
3. the types and number of equipment you require
Selecting a Trip
A Trip is simply a 'From' location and a 'To' location. Kontainers will automatically calculate any feeder ports or transshipment ports and put the trip together in the background. You do not need to do anything else! The following trips are supported by the environment, but is dependent on the trip pairs that are available: Door to Door; Door to Port; Port to Door; Port to Port. Each booking must have a sea leg portion (ie: door to door must have a sea leg in between)
Selecting a Date
When the Trips, Rates, and Schedules are uploaded by the Forwarder, a number of available schedules will be displayed.
Selecting a date from the date picker, will give you a list of options for sailings from that date onwards.
When you have selected your equipment, the 'View quotes' button becomes active, once clicked you are taken to the Booking page you will see all the rates and surcharges if applicable for all scheduled trips in the system for that route.
Note: By default, the date picker will only allow you to select a date no earlier than 5 days from today's date. This is to allow both you and the forwarder to prepare the goods for shipping. Any schedules with an Estimated Time to departure (ETD) of less than 5 days from today will not be displayed.
Depending on the forwarder, available equipment will be displayed for the dates you have chosen.
For each piece of equipment, select how many of each type you want to Book.
You will choose one piece of equipment at a time so to select a different type of equipment chose the '+' button and a new row will appear.
Note: the available list of Equipment types in the second row will not include the equipment type already selected. To add more of a particular piece of equipment just increase the 'Quantity'.
Once you have entered a value in the equipment selected the 'View Quotes' button will be enabled.
Step 2. Make a Booking
When you have selected 'View Quotes', you will be presented with a list of available Bookings. For each Booking, you can select to view a 'detailed' summary of the Booking charges by selecting the 'i' icon beside the 'book' button
Some forwarders will provide an option to book in your local currency. To view these local rates you can choose the Currency dropdown above the Booking.
At this stage of the booking process, you can also select to 'Bookmark' your trip, by selecting the 'Bookmarks' button located at the top of your screen
Step 3. Ordering view
Re-ordering the quotes displayed
Once the query has returned Quotes, the user now has the option to order the list of quotes by EDT, Quickest, and Cheapest' to find the Booking that most suits their business need.
Step 4. Add Shipping Information
Once you have chosen your preferred Booking, you will be asked to enter the Booking instructions. You will be asked to complete the Customer Details which comprises of Shipper, Consignee, Notify Party, and Brokerage details. You can complete the address details for each party using the 'Contacts' feature, by clicking on the Contact button.
Once you have added Shipping Instructions, you will then be asked to enter the Shipping Information for each of the Containers you have selected. You can also designate whether a container is a SOC (Shipper Owned Container) or if it contains a Flexitank.
Note that we support both Metric and Imperial measurements.
Shippers can also choose to add one or more commodity references to each container, by clicking on the '+Add Commodity' button.
If your shipment is a Door to Port shipment, the customer has the option of advising when the cargo will be ready for collection.
Note: this option can be turned off if required.
The UI will only show the information needed to make a booking so for e.g. Reefers, other input fields will be added to the Booking Information form. See also Booking Refrigerated Equipment (Reefers).
If more than one container is included in your shipment a very powerful time-saving feature of the Booking form is the 'Copy Details' feature. This feature allows you to copy some or all the data entered in a single container and to automatically paste it to other Containers or Commodities in the Booking. You can read more about that here.
When the details for each container are entered you can move on to the 'View Order Summary' page after you have checked the 'terms & conditions' checkbox.
Step 5. Order Summary
The Order summary page gives you a detailed breakdown of the Booking and allows you one final chance to Edit your booking before confirming.
Using the <Edit Booking button will take you back to the Shipping information where any amendments can be made.
Step 6. Payment Conditions
Depending on the type of booking you have made there could be various paying options presenting as part of this screen (see here for more information)
Once all the payment requirements have been completed click 'Confirm and Book' to complete the order.
Step 7. Confirm and Book
The Confirm and Book page presents you with the Payment Party screen. This is your opportunity to confirm the Payer.
Once you have selected 'Confirm and Book' both you and the Forwarder will be sent a notification email.
Your order is now being processed and you can follow its progress using your personal Dashboard.
Note: Some Kontainers customers UI does not include this Payment step. Those users will be brought from Step 5 directly to the Personal Dashboard.
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